Vehicle Registration Assistant (29062)

About the ICRC

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Your Role

The Vehicle Registration Assistant facilitates the registration, transfer, inspection and disposal of the ICRC Fleet assets in the country.

Accountabilities & Functional responsibilities

• Registration, de-registration, re-registration and transfer of ownership for ICRC & expatriates’ vehicles;
• Facilitate renewal & follow up of Kenyan Driving Licence & International Driving Permit for Expatriates;
• Handling vehicle registration, customs entries, Ministry of Transport inspection reports;
• Ensure all foreign plated vehicles have valid foreign permits, Carnets and updated in Fleet wave database;
• Act as E-citizen NTSA (National Transport Safety Authority) Administrator and MFA (Ministry of Foreign Affairs) focal point for ICRC Fleet;
• Negotiating and Liaising with NTSA regarding any ICRC missing or delayed documents.
• Ensure regulatory compliance with procedures from relevant authorities & obtain relevant approvals before vehicle disposal;
• Coordination & payment of Toll Fee/permits for ICRC Fleet vehicles;
• Preparation, follow-up and keep up to date the Vehicle auction files of all ICRC Fleet assets;
• Review & facilitate renewal of the Transport Driver's Driving Licences & update status in Fleet wave database;
• Ensure proper record keeping & document filing is update & archived in relevant databases i.e., Fleet wave & TeamSpace;
• Inspection of ICRC's Motor Vehicles and update in Fleet Wave on time.

What we will look for in your profile

• Degree in Business Administration or Logistics Management or equivalent;
• Excellent knowledge of Administrative and protocol matters with National Transport Safety Authority & Ministry of Foreign Affairs;
• Minimum 5 years’ experience in a similar position;
• Previous working experience with International Organizations (preferred);
• Excellent customer service, communication, problem solving, interpersonal skills & good command of written & spoken English;
• Proficiency of computer / ICT skills with excellent command of Excel & Data Base Management;
• A valid driving License class BCE;
• Ability to prioritize daily tasks according to their importance, urgency, resolve challenges & prepare reports promptly;
• Attentive to details with high sense of confidentiality and integrity;
• Good presentation and analytical skills in managing files & extensive databases;
• Self-managed & high degree of flexibility and responsiveness;
• Basic motor vehicle knowledge.

What we offer

• Diverse and humanitarian-minded workforce;
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide;
• Training opportunites.

How to apply

Ready to apply? You will need to upload your CV and a cover letter, copies of your Degree and certificates, valid license to practice (where relevant), passport, and driving license.

• • Location : Nairobi – Kenya (Kenyan National Position)
  • Type of contract: 1-year Fixed term contract (renewable subject to Budget discussion and performance)
  • Application deadline: 09th June 2025

Our Values

The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.

At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

ICRC does not charge a fee at any stage of the recruitment process. All applications are free for all candidates, and no one should require any payment or compensation during the recruitment process. If the candidate is asked for any fee, they must report to ICRC HR Department through the recruitment contact.

In processing your personal data for recruitment purposes, we follow the information notice as explained HERE.