Tendering Assistant

Company Description

Burhani Engineers is one of the best engineering companies in Nairobi, Kenya. We are committed to excellence and have been a cornerstone of innovation and reliability in the engineering industry for many years.

Our team of highly skilled and experienced professionals is dedicated to delivering top-notch solutions to various sectors. Our expertise spans across electrical, mechanical, and civil engineering, as well as instrumentation, allowing us to cater to a wide array of projects.

Job Description

Job Purpose

We are looking for a Tendering Assistant to support our tendering team in preparing and submitting bids for construction and engineering projects. This role provides an excellent opportunity to gain hands-on experience in procurement, contract administration, and the bidding process. The ideal candidate should be detail-oriented, organized, and eager to learn about tendering in the construction industry.

Key Responsibilities

Bid Preparation:

• Assist in the preparation of tender documents, including bid forms, pricing schedules, and technical specifications.
• Assist in coordinating with various departments, including engineering, procurement, and legal, to gather necessary information and documentation for tender submissions.
• Assist in ensuring that all tender documents are complete, accurate, and compliant with client requirements and company standards.

Tender Submission:

• Assist in managing the tender submission process, including organizing and packaging tender documents for timely submission.
• Assist in coordinating with internal stakeholders and external partners, such as subcontractors and suppliers, to gather required documentation and pricing information.
• Assist in liaising with clients and project stakeholders to address inquiries and provide clarification during the tendering process.

Tender Tracking and Analysis:

• Assist in maintaining a database of tender opportunities, including tracking key dates, deadlines, and outcomes of past bids.
• Assist in monitoring industry news and tender portals to identify new opportunities and potential clients.
• Assist in analyzing tender documents and feedback to identify areas for improvement in future bids and proposals.

Documentation Management:

• Assist in organizing and maintaining electronic and physical files of tender-related documents, ensuring proper version control and confidentiality.
• Assist in the development and maintenance of standard tendering templates, formats, and procedures.
• Assist in generating reports and summaries of tender activities and outcomes as needed.

Administrative Support:

• Provide administrative support to the tendering team, including scheduling meetings, preparing agendas, and taking meeting minutes.
• Assist in the preparation of presentations, reports, and other documentation for internal and external stakeholders.
• Handle general inquiries and correspondence related to tendering activities.

Qualifications

• Bachelor's degree in business administration, Engineering, Construction Management, or related field.
• A minimum of three years’ experience in tendering, bid management, or procurement, preferably in the construction or engineer in g industry.
• Familiarity with tendering processes and documentation in the public and private sectors.
• Strong analytical and research skills, with the ability to interpret technical documentation and specifications.
• Excellent communication skills, both verbal and written.
• Detail-oriented with strong organizational and time management abilities.
• Ability to work independently and collaboratively in a deadline-d riven environment.

Proficiency in MS Office suite, particularly Word, Excel, and PowerPoint.