Office Admin

Company Description

Verde Edge Consulting Ltd is a new-age executive HR consulting company based in Nairobi-Kenya, running operations throughout the republic. We strive to work with our clients through partnerships and to provide unique workable and value-adding HR solutions to address their existing & emerging needs. We are dedicated to revolutionizing HR practice in the new age by developing long-term strategic partnerships with our clients.

Our Client, in the Construction industry, with main operations in Nairobi, is looking to recruit an Office Admin who will mainly work in the office while supporting staff in various sites.

Job Description

Key roles and Responsibilities

• Document Management: Handle incoming and outgoing documents, maintaining proper storage, retrieval, and distribution.
• Administrative Support: Assist other office staff by performing general clerical tasks such as filing, photocopying, and sending emails.
• Answer Calls and Queries: Act as a first point of contact for external queries, routing calls to the appropriate departments.
• Schedule Management: Assist in planning and scheduling meetings, appointments, and travel arrangements for executives or managers.
• Office Supplies: Monitor inventory levels of office supplies and place orders when necessary.
• Data Entry: Accurately input data into company systems, including customer details, sales figures, or other key metrics.
• Financial Tasks: Assist with invoicing, processing expenses, and bookkeeping.
• Internal Communication: Serve as a central point for internal communications, distributing memos, updating bulletin boards, and relaying messages.
• Customer Service: Interact with clients or customers through phone, email, or face-to-face to provide information and support.
• Prepare Reports: Assist in creating reports by gathering data and preparing basic presentations.
• Mail Handling: Receive, sort, and distribute incoming mail and manage outgoing mail, including packages.
• Technical Support: Offer first-level technical support for office equipment like printers, projectors, and video conferencing systems.
• Event Coordination: Plan and organize company events or meetings, from logistics to catering.

• Clerical Experience: Prior work in an administrative setting dealing with filing, data entry, and scheduling tasks.
• Customer Service: Experience dealing with customer inquiries and complaints in person and/or through digital channels.
• Technical Tools: Familiarity with office equipment such as laptops, photocopiers, and projectors.
• Financial Tasks: Basic understanding of financial processes, including invoicing and expense management.
• Inventory Management: Experience with tracking office supplies and reordering when necessary.

Qualifications

Required Skills and Qualifications

• Microsoft Office Proficiency: High-level skills in Microsoft Word, Excel, PowerPoint, and Outlook.
• Data Entry Skills: Quick and accurate typing, familiar with data entry software.
• Bookkeeping: Basic understanding of bookkeeping software like QuickBooks.
• Technical Acumen: Ability to troubleshoot minor technical issues with office equipment.
• Procurement skills: Purchasing and supplies, record keeping
• Driving: High-level navigation skills within Nairobi area and Nairobi CBD.

• Communication Skills: Proficiency in communicating clearly both verbally and in writing.
• Organizational Skills: Ability to manage multiple tasks efficiently.
• Attention to Detail: High level of accuracy when performing tasks like data entry, proofreading, and financial record-keeping.
• Problem-Solving: Capacity to independently resolve issues that may arise during daily operations.

Additional Information

To apply visit www.verde-edge.com, apply from vacancies portal

CV's will be reviewed on a rolling basis 

Subject line: Office Admin

Salary Budget:35k-40k