Head-Accounts&Finance- Retail opticals chain -Kenya/Africa
The Search House
On-site
Nairobi, Kenya, Kenya
- Develop accounting and costing systems and ensure SOPS for accounts are fully implemented. Get the departmental manpower trained to use the full potentiality of the Accounting package to promote the computerization of the operations. Ensure that the integrity of the Accounting System is maintained at all times by enforcing a security control system with only necessary access to authorized personnel.
- Develop, implement, and monitor the overall business and financial strategy of the group companies. Will be responsible to develop and implement the overall budget of the group by closely working with departmental heads subject to approval by management.
- Manage contractual functions of the company efficiently in a time-bound manner. Overall responsible for company insurance, import/export administration, licensing, contracts and agreements, legal areas and activities, and corporate level negotiations (e.g. premises, plant, trading, disposals, major supplier/customer/partner relationships (banks), and regulatory bodies’ relationships.
- Liaise with audit companies and the auditors to ensure statutory auditing is done within 2 months from the financial year-end. Individual companies’ statutory obligations are fulfilled within the stipulated time including tax payments.
- Managing, training, and developing the finance and accounts team to perform at their best and to assist with all functions of the finance and accounts department - with a focus on the undermentioned areas. Will need to understand every position and its roles and responsibilities.
- Keeping track of debtors outstanding and bringing them into agreed credit terms. Debtors where outstanding is above an agreed amount, to escalate to management for guidance. Ensure invoice creation, invoice delivery and reconciliation is done in a timely and consistent manner.
- Creditor’s management to ensure payment terms are met and strict controls on all outgoing payments.
- Year end accounts shall be finalized before 15th Jan and the trial balances should be submitted to auditors after management approval.
- Manage financial functions prudently.
- Monthly Finance Management Information System (MIS) reports - are submitted to the Management on the agreed working day of the following month along with financial analysis as per the agreed format. Timely, consistent, and accurate reconciliation of all accounts, statements, etc.
- Ensure to manage import payments and export receivables as per agreed terms and keep constant communication with the respective companies.
- Ensure that VAT, Withholding VAT, Withholding Rental Tax, and Withholding Income Tax returns are verified and filed in time and stringent follow-up to get the refunds on time.
- Maintain strict inventory control by ensuring transaction-wise instant updating and verification for prompt stock assessment and preparing accurate month-end stock reports.
- Ensure maintenance of fixed and movable assets register.
- Liaise with banks and other institutions to ensure smooth functioning and to ensure proper cash management and investment according to business needs.
- Petty cash- keep a regular check and identify irregular expenses.
- Drive rigorous control cost by continuously assessing the expenses and unwanted overspending all heads of expenses & timely cost analysis.
- Visit branches at regular intervals to carry out internal auditing and submit management reports.
- Oversee and guide the Finance & Accounting resources for ensuring all compliance under the local laws and maintain the standards of governance and reporting system.
- Administration of monthly payroll.
- Other areas as required by the business.
- Excellent Financial Management and Analytical skills.
- Good Interpersonal and communication skills, Team player, High Integrity, Ability to work under pressure.
- The ability to lead is advantageous.
- Problem-Solving skills are advantageous.
- Retail trade experience is advantageous.
IT Skill:-
- On-hand experience working on ERP viz. SAP Business One is advantageous.
- Fully aware of all advance Microsoft Excel functions for analysis of data.
Salary: 2500-3000 USD +Housing and Transport
Initially Single Status
Company ProfileInitially Single Status
Our client is a leading eyeglasses/Optical Retail store chain in Kenya offering a one-stop solution for all eyeglass needs. From sunglasses to contact lenses and spectacles etc. Started in 1959 and now has 70 branches in Kenya, 2 in Uganda, and 2 in Rwanda.