TTA - Deployment Manager

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Title: TTA - Deployment Manager

Sector: Emergency Response

Location: Kenya (IHUB)/Remote

Start Date: As Soon As Possible

Duration: 3 Months

Scope of work & objectives: 

APPLICANTS

To apply to this TTA, please email an updated CV to Heidi.Kaht@rescue.org. Please subject the email as "TTA - Deployment Manager". This opportunity is intended for internal IRC staff.

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC Emergencies & Humanitarian Action Unit

The IRC Emergencies and Humanitarian Action Unit (EHAU) leads or oversees IRC’s global emergency preparedness, response and humanitarian activities. The mission of the EHAU is to help meet the immediate survival needs and reduce suffering in conflict or disaster affected populations during the acute phase of an emergency. The EHAU also works in protracted emergencies, where the risk to life may be reduced but the population is still subjected to rights abuses and a lack of basic services.

SCOPE OF WORK

Provide management to the deployment of IRC emergency staff and global surge team members to crisis environments.  Additionally manage all aspects of the maintenance and utilization of the IRC’s surge staffing mechanisms.

RESPONSIBILITIES

Deployment Management

• Work with the People and Operations Coordinator to continually innovate the deployment process
• Maintain the Deployment Management System and Airtable Live Tracker assuring information is complete and up to date.
• Ensure that measurable deployment terms of reference documents are received and approved prior to deployments being commissioned.
• Support travel bookings & provide visa guidance & support for deploying staff.
• Assure accuracy in the Deployment Feedback Process
• Serve as point of contact for ERT and global surge team members on deployment and related administrative tasks.
• Report on deployment statistics and provide regular status updates on staff location and availability.
• Maintain complete deployment files, including but not limited to staff folders, orientation materials, resources,
• Maintain GST RN page and GST and Technical Focal Point Staff resource pages.

Data Analytics and Reporting

• Excel Management: Utilize advanced Excel functions, including pivot tables, macros, and formulas, to organize and manipulate data effectively.
• Power BI Reporting: Develop, optimize, and maintain Power BI dashboards and reports to support deployment data.
• Data Storytelling: Translate data insights into clear, actionable narratives and recommendations for stakeholders.
• Quality Assurance: Perform data validation, identify inconsistencies, and troubleshoot issues to maintain data accuracy and reliability.

Financial

• Secure correct codes for deployments from requesting Country Programs and IRC departments.
• Manage daily rate calculations for deploying staff.
• Review and approve monthly GST timesheet submissions in coordination with Program Associates
• Check transactions for proper coding of salaries and other deployment-related costs.
• Provide documentation for audit requests

Roster Management

• In collaboration with the Response Management team & EHAU/GST P&C ; keep the talent profile of roster members closely matched to the changing needs of the EHAU and Crisis Response, Recovery & Development (CRRD)
• Promote EHAU and the IRC as an employer of choice
• Maintain accurate roster information in Airtable, listservs, and GST Teams Channel
• Maintain rigorous communication outreach to all members of the IRC’s emergency rosters to assure a sense of inclusion and team, and so as to increase engagement with the IRC roster system.
• Collaborate with EHAU People & Culture to ensure global surge team members have regular access to training opportunities.

Administration

• Collaborate with the supervisor and HR to ensure all new staff receive a timely and comprehensive orientation, as well as an onboarding or offboarding checklist, as appropriate.
• Work with GST P&C to accurately maintain and update GST staff benefits status.

KEY WORKING RELATIONSHIPS

Position Reports to: People & Operations Coordinator

Position directly supervises:  n/a

Works closely with: People and Operations Coordinator, Program Associates, EHAU People & Culture, GST stakeholders

Indirect Reporting:  n/a

Requirements:  

• University degree or diploma in human resources or administration management, or at least three years comparable experience working within a human resources department; previous experience managing rosters or emergency team deployment systems an advantage.
• Data Analysis: Strong skills in analyzing and interpreting data using Excel and Power BI.
• Excel Expertise: Proficiency in advanced Excel functions (pivot tables, macros, formulas).
• PowerBi  experience preferred but not required
• Attention to detail.
• Fluency in all standard PC office software such as Word, Outlook, Excel.
• Excellent interpersonal and oral and written communication skills; demonstrated ability to successfully work in a fast paced environment, within and across departments/functions and develop positive relationships with local and remote staff.
• Excellent oral and written communications skills (English) required; multi-lingual skills advantageous – with priority placed on French, Spanish and Arabic.          

The International Rescue Committee is an Equal Opportunity Employer. International Rescue Committee considers all candidates on the basis of merit without regard to race, sex, colour, national origin, religion, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.