S/he manages the day-to-day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit and control, asset and liability reconciliation, working capital and cash control.
Core Responsibilities:
Enforce procurement policies to normalize the purchasing process, and ensure procedures of getting suppliers are in line with the company regulations
Ensure effective and consistent engagement of suppliers, ensure services assessment and pre-selection effectiveness as well as tendering and vendor price agreement negotiations, and ensure comparisons and assessments for best value for money are conducted
Ensure regular market surveys to keep up to date on all trends and changes in prices, products, and availability. Keep the management constantly informed about market changes that affect the purchasing process
Stores Management, ensures efficient management of the stores where optimum levels and best practices are followed. Manage inventory variances through the purchasing system.
Work closely with user departments to ensure they have sufficient supplies, and are well-stocked for all seasons
Ensure the purchase of the best quality of goods available (according to the management) at the best price possible without compromising on quality, and ensure negotiation of best prices with suppliers.
Work closely with the Executive Chef and Food and Beverage Manager to advise on purchase quantities and qualities based on business and operations levels
Works closely with the storekeeper and ensures the store's space of delivered goods and dispositions of goods is well managed, clean and well arranged.
Ensure timely requisitions of all supplies keeping in mind business and operational levels
Work closely with the Finance section to ensure timely payment facilitation to suppliers.
Ensure suppliers adhere to timely delivery of all goods and supplies so as to ensure smooth business operations
Review, analyze and approve all purchases to ensure justification exists and policy is followed
Assist in the selection of appropriate suppliers and contractors, fostering strong working relationships with key suppliers
Provide the Controller with a monthly summary of outstanding purchase orders for goods and services received, but not yet invoiced, before month-end, as detailed in the Policy & Procedure Manual.
Coordinate purchases related to capital projects with the corporate purchasing department as well as outside contractors to ensure hotel standard is maintained
Conduct frequent quality control audits to ensure team members are properly trained and following established procedures.
Requirements
Minimum 4 years experience in a similar role within a hospitality environment.
A graduate in Bachelor of Commerce (Supply Chain Management option) or its equivalent.
Professional qualifications like CPSP.
Strong working knowledge of Sun System and Infor Q & A.
Possess excellent negotiation, communication and interpersonal skills.